Executive Assistant

More Information

Job Description

  1. Preparing financial statements, reports, memos, invoices letters, and other documents.
  2. Answering phones and routing calls to the correct person or taking messages.
  3. Handling basic bookkeeping tasks.
  4. Filing and retrieving corporate records, documents, and reports.
  5. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
  6. Helping prepare for meetings.
  7. Accurately recording minutes from meetings.
  8. Greeting visitors and deciding if they should be able to meet with executives.
  9. Using various software, including word processing, spreadsheets, databases, and presentation software.
  10. Reading and analyzing incoming memos, submissions, and distributing them as needed.
  11. Making travel arrangements for executives.
  12. Performing office duties that include ordering supplies and managing a records database.
  13. Experience as a virtual assistant.
  14. Opening, sorting and distributing incoming faxes, emails, and other correspondence.
  15. Provide general administrative support.


  1. Work experience as an Executive Assistant, Personal Assistant or similar role
  2. Excellent MS Office knowledge
  3. Outstanding organizational and time management skills
  4. Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
  5. Excellent verbal and written communications skills
  6. Discretion and confidentiality
  7. English writing and reading proficiency.

Salary Range:

This job offers you:

  • Flexible time, full-remote work
  • Full-time or fixed term (contract-based) employment
  • Performance-based rewards and bonus




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